Welcome Event Coordination Germantown, TN
Planned by Hannah Reed, travel advisor, ten years in practice
Some of the people at your wedding will only be in the same place, at the same time, for one weekend of their lives.
Guests land across the whole afternoon, in ones and twos, on flights nobody coordinated. A welcome dinner or arrival gathering is what makes that day the start of the wedding rather than a travel day. Hannah Reed sets that up directly with your resort's wedding team, at whatever size you actually want, and folds it into the same plan as your room block and guest travel. For Germantown and Mid-South couples flying in a wide circle of family and old friends, that first night is often the one guests talk about longest.
Without A Welcome Event, Guests Scatter To Their Rooms
Guests who flew in from three different states check in, unpack, and disappear to their rooms until the ceremony. A welcome gathering gives your circle a reason to find each other early, so by the time you're walking down the aisle, half the group already knows each other's names. Hannah plans this alongside the wedding itself, not as an optional extra squeezed in if there's budget left over. It gets priced and booked with your room block, not thrown together the week before.
You Don't Have To Learn The Resort's Process
Every resort handles welcome events a little differently: some have a dedicated space, some require a minimum headcount, some only offer certain packages depending on your room block size. Hannah has planned weddings at Sandals, Beaches, Secrets, and Dreams properties, so she already knows which of those questions your resort will ask and answers them for you. You get one plan instead of a back-and-forth with a coordinator you've never spoken to.
Your Headcount Has To Match Who Actually Turns Up
Resorts plan catering and seating around the number you give them, and a headcount that's off by half a dozen shows up as six people hovering at the edge of a table set for forty. Hannah keeps the welcome-event headcount tied to the same guest list she's already tracking for your room block, so the number the resort gets is the number that's actually arriving, not a guess made weeks earlier.
Frequently Asked Questions
ask me anything else on the call
Call us
9330 Poplar Pike, Suite 102
Germantown, TN 38138
Tell Hannah the tone you want and roughly who's coming. She sets it up with your resort's wedding team and keeps the headcount tied to your room block.
No planning fee, ever. The resorts pay Hannah, not you.
Hannah Reed
Ten years in practice. Diamond status with Apple Leisure Group, and she reads the contract line by line before you sign it.
