Wedding Guest Travel Coordination Germantown, TN
Planned by Hannah Reed, travel advisor, ten years in practice
You said yes to a destination wedding, not a second full-time job managing forty people's flights.
From the day your first guest picks a room, Hannah becomes their single point of contact: room selection, payment deadlines, transfers, and every question in between. Guests text her directly instead of texting you the night before you fly out, and each books at their own budget, so nobody on your list has to choose between coming and affording it. Whether your guests are scattered across Memphis, Bartlett, and Southaven or flying in from out of state, they all get the same attention, so you stay focused on the parts of this wedding that are actually yours.
One Person Answers Every Guest Question
Once your guest list starts booking, the questions come fast: room types, deposit deadlines, transfer times, whether early check-in is possible. From the moment a guest reserves a room, Hannah is the person they call, so instead of a group chat spiraling with “does anyone know...”, every guest has one number to text and one person who actually knows the resort's answer. She talks to your wedding's resort coordinator directly, not a call center, so what she tells them is the real answer rather than a guess. That's far fewer messages landing in your inbox the week before you fly out, and guests who feel looked after rather than left to work it out themselves.
Nobody's Flight Details Fall Through the Cracks
If a guest forgets to send their flight number, Hannah goes and gets it herself. She would rather track someone down directly than let a missing detail become your problem the week of the wedding, so your Aunt May's transfer gets booked whether or not she remembers to reply to the group text. That same habit carries through every guest on your list: dietary notes, room preferences, an anniversary you mentioned once in passing. You never have to know how many messages it took to pin someone down. You just get to enjoy having them there.
Your Guests Can Check Their Balance Anytime
Every guest gets their own view of what they owe, what's already paid, and when the next payment is due, and they can pay whenever it suits them, without waiting for anyone's office hours. That matters most to the guests doing the quiet math: the flights, the days off work, the kennel for the dog, the airport parking. Those are the people deciding whether they can afford to come at all, and a balance they can check themselves is the difference between planning for it and putting it off. It also means the question doesn't come to you.
Someone Answers Even When Hannah's Traveling
Hannah tells every couple upfront that she isn't the only one behind the scenes. Her assistants answer guest texts and emails on her behalf when she's at a site visit, at another wedding, or traveling with her own family, and they answer from the same notes she keeps on your group, not from a script. So a guest never waits days for a reply because Hannah happens to be out of the office. For a wedding party spread across the Mid-South and booking on their own schedules and time zones, that's the difference between a question answered today and one still sitting unread next week.
Frequently Asked Questions
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9330 Poplar Pike, Suite 102
Germantown, TN 38138
Once your room block is set, Hannah becomes the number your guests text. Room types, deadlines, transfers and flight details all come to her instead of you.
No planning fee, ever. The resorts pay Hannah, not you.
Hannah Reed
Ten years in practice. Diamond status with Apple Leisure Group, and she reads the contract line by line before you sign it.
